SHAA Elected Board Position Descriptions

President
TERM OF SERVICE:  Elected by the Full members of SHAA to serve a two-year term which begins after the annual SHAA Convention on odd-numbered years.  The President may serve consecutive terms.

KEY TASKS and TIMELINES:
-Make appointments for the following positions, each to serve a two-year term, to be announced at the conclusion of the annual meeting:

-Vice President for Governmental Issues
-Archives Committee Chair
-By-Laws and Organization Committee Chair
-CELL Committee Chair
-Comprehensive Health and Education Planning Committee Chair/STAR Representative
-StAMP Representative (State Advocates for Medicare Policy)
-Ethical Practices Officer
-Honors Committee Chair
-Public Information Committee Chair
-Technology Officer
-Parliamentarian for Executive Board meetings
-Director of Publications
-Make appointments to fill unexpired terms of other Executive Board members and any elected positions for which no candidates were found prior to the election
-Establish dates and meeting places for at least three annual Executive Board meetings: Summer meeting: Held in June or July; Fall meeting: Held in October; Spring meeting: Held the day before the annual SHAA convention begins

-Send e-mails announcing dates/times/meeting places prior to each Board meeting. Send as an attachment on the e-mail an agenda for the meeting (2 to 4 weeks in advance of meeting dates) and request notification of new business
-Compile a report to be presented at each Executive Board meeting. Email a copy to the board and officers prior to the meeting
-Preside over all called meetings, soliciting input from the appropriate officers or board members
-Monitor performance of Committee Chairs/Committees and various task forces
-Work closely with the Vice-President to assist in planning of spring convention, attending all Convention Committee meetings
-Buy a simple gift for each Board member and officer to be presented at the convention meetings
-Assist the Executive Director to complete the ASHA Recognition Renewal paperwork every five years, as needed
-Write articles to be included in the Communicative Science and Disorders Review: A Publication of the Speech and Hearing Association of Alabama
-Send a letter of request for financial support for the SHAA annual convention to ABESPA each fall, from a draft supplied by the Executive Director
-Write a letter of thanks to ABESPA immediately following the convention in order to receive funds, from a draft supplied by the Executive Director
-Delegate specific duties to the SHAA Executive Director, Board members and/or committees as appropriate
-Serve as liaison between the Board and the SHAA Executive Director

-Maintain communication with the SHAA Executive Director
-Conduct an annual performance review of the Executive Director each May
-Solicit input from the Executive Board
-Review the director’s contract with the director to make adjustments as needed
-Determine whether the director’s compensation should be adjusted

Vice President for Convention
TERM OF SERVICE:  Elected by the Full members of SHAA to serve a two-year term which begins after the annual SHAA Convention on odd-numbered years.  The Vice President may serve consecutive terms.

KEY TASKS and TIMELINES:   Attend SHAA Executive Board meetings as voting member of the Board and report on convention planning

Spring

-Help coordinate the call for papers process.

-Pick out Convention Logo

Summer

-Meet with convention committee chairs and committee members an hour before the Summer Board Meeting for a convention planning meeting.  
-Present tentative convention schedule at summer board meeting
-Assist Executive Director in obtaining completed contracts from speakers, as needed.

-Look at food menu for convention

Fall

-Assist Executive Director with pre-convention emails.

-Assist Executive Director with creating the grid for convention.

-Decide on a gift to be given to all convention registrants.  

-Decide on a gift for all speakers.

Winter

-Assist Executive Director in reviewing Program Guide

-Hire a florist to do arrangements for the SHAA Association Meal. 

-Help with pre-recordings or speakers for online convention.

Membership Secretary
TERM OF SERVICE: Elected by the Full members of SHAA to serve a two-year term which begins after the annual SHAA Convention on odd-numbered years.  The Vice President may serve consecutive terms.

KEY TASKS and TIMELINES:
-Gather membership data (management office pulls information)
-Attend SHAA Executive Board meetings as voting member of the Board and report the following
-At either summer or fall board meeting:  Total membership with breakdowns - full, associate, student, life
-At other board meetings, report only the total membership, along with any efforts to increase membership
-Share detailed membership report with Director of Publications for inclusion in the Review
-Formulate recruitment activities, including promo item giveaways at the universities
-Form a committee, as needed, to implement recruitment activities

Recording Secretary
TERM OF SERVICE:  Elected by the Full members of SHAA to serve a two-year term which begins after the annual SHAA Convention on odd-numbered years.  The Vice President may serve consecutive terms.

KEY TASKS and TIMELINES:
-Attend SHAA Executive Board meetings as voting member of the Board
-Record the minutes of all Board meetings and the annual association meeting
-Submit current minutes to the President and other Board members for approval within two weeks following each meeting
-Correct any errors and omissions from previous minutes
-Submit approved minutes to the director and Archives Chair for inclusion in SHAA’s permanent records

Treasurer
TERM OF SERVICE:  Elected by the Full members of SHAA to serve a two-year term which begins after the annual SHAA Convention on odd-numbered years

KEY TASKS and TIMELINES:
-Write checks as needed EB meetings
-Attend SHAA Executive Board meetings as voting member of the Board and report:
-The current balances of all SHAA accounts
-Compare June 30 balances to previous end-of-year balances (first meeting after June 30 end of fiscal year)
-Any recommendations for changes in financial services
-Tax return status (fall meeting)

Councilor for Audiology
TERM OF SERVICE:  Elected by the Full members of SHAA to serve a two-year term which begins after the annual SHAA Convention on odd-numbered years

KEY TASKS and TIMELINES:
-Serve as a resource for audiologists in the state by answering questions relating to the practice of audiology
-Provide information for the Resources section of the SHAA website to the Chair of the Technology Committee
-Submit information on relevant issues to the Publications Director for inclusion in the Review
-Attend SHAA Executive Board meetings as a voting member of the Board and report as needed

Councilor for Speech-Language Pathology
TERM OF SERVICE:  Elected by the Full members of SHAA to serve a two-year term which begins after the annual SHAA Convention on odd-numbered years

KEY TASKS and TIMELINES:
-Serve as a resource for speech-language pathologists in the state by answering questions relating to their field
-Provide information for the Resources section of the SHAA website to the Chair of the Technology Committee
-Submit information on relevant issues to the Publications Director for inclusion in the Review
-Attend SHAA Executive Board meetings as a voting member of the Board and report as needed

Councilor for School Affairs
TERM OF SERVICE:  Elected by the Full members of SHAA to serve a two-year term which begins after the annual SHAA Convention on odd-numbered years

KEY TASKS and TIMELINES:
-Serve as Chair of the School Affairs Committee; select committee members, with the approval of the SHAA president
-Preside over the School Affairs Committee meeting each year at the convention.
-Prepare an exhibit table at the convention to disseminate information regarding School Affairs
-Serve as a resource for school-based therapists in the state by answering questions relating to the provision of therapy in the schools
-Provide information for the Resources section of the SHAA website to the Chair of the Technology Committee
-Submit information on relevant issues to the Publications Director for inclusion in the Review
-Work with other committees, university officials, and/or state department officials to communicate the needs of school-based therapists
-Serve as the SEAL (State Education Advocacy Leaders) representative to ASHA
-Maintain contact with other SEAL representatives from across the USA regarding issues that face therapists across the country through email with the ASHA office and state SEAL representatives
-Attend the national convention as feasible to meet with other SEAL representatives regarding current issues for school therapists. Note that at the ASHA meetings there are scheduled meetings addressing a variety of current needs, as well as round table discussions
-Attend SHAA Executive Board meetings as a voting member of the Board and report as needed